A great fundraising idea is setting up a silent auction. I’m working on one now so here are some tips on setting it up.
Find You’re Venue
Before anything else figure out where you will hold your event. Do it early! Most restaurants, bars, or other places where you can have a social gathering will be more than happy to help you out. The Key 1) Have your elevator speech about what you are doing and 2) Provide them a written page on TNT letter head with your desired date and time frame.
Don’t settle for the first place that offers to have it. You will be able to find a place that will contribute 5-10% of food sales for your event as well IF YOU ASK. Make sure you GO to the place, in person. Talk to the manager in the off hours (ie: not lunch time or dinner time).
Promote Your Event
As soon as you have a time and a place setup start promoting your event. Make post cards and include them in your fund raising letters. Tell ALL of your friends, even the ones that don’t donate. Everyone is up for food and drinks so the more the better! Also post it on Facebook and Twitter. Make sure all you friends are telling their friends too.
Help your team mates out and ask them to bring auction items to help them meet their fundraising targets. In turn they promote your event, their friends eat food, and you get the revenue.
Ask For Donations
There are LOTS of fundraisers happening and most businesses are getting hit up left and right for donations, in some cases two or three times a day. Thats okay, keep asking. It will take a lot of asking but you will get some good stuff. Just like approaching a venue for the event, print out 1 page information about LLS mission and another “cover letter” style page that is ASKING them to do something.
After talking with the manager “make the ask” with your elevator speech. Wait for their response, its a game of chicken and the next person to say something looses. Sometimes they will offer up a donation on the spot but most likely they will say that they will look it over and think about it.
If you don’t have a donation in a week or two. Call them back and follow up.
THANK YOU NOTES
Send a hand written thank you to whomever donates. It means more if its hand written and its worth the $1.00 for a card and $.44 for a stamp. This will go a long way and leave a good taste for when your asking for donations to LLS next year!
Good luck with your fundraising and let me know if you have any questions.